The Nova Scotia SPCA has entered an exciting new chapter in its history. Emboldened by new leadership we are focused on building an organization that will inspire communities throughout Nova Scotia to support animal welfare as we begin planning for future initiatives.
We are recruiting a dynamic, results-oriented individual with a desire to grow professionally and able to handle a very diverse list of duties and responsibilities. The Provincial Community Engagement Coordinator is a key member of the Nova Scotia SPCA team. This individual is responsible for ensuring the smooth and efficient operational practices of all Nova Scotia SPCA Shelters making certain they are compliant with the Society’s administrative and animal care standards along with all fundraising, communication and accounting practices.
This individual is also responsible for the implementation of Human Resource practices including; recruitment and retention of shelter staff, scheduling, training and performance management of staff throughout the Province.
The Primary duty of a Nova Scotia SPCA Provincial Community Engagement Coordinator is to oversee the human resource operations at the regional level to achieve the desired animal outcomes and revenue for each particular Shelter.
Responsibilities include but are not limited to:
- Facilitate and provide training on front desk and office procedures, including database management, intake management, social media, customer service and adoption procedure coordination. Evaluate and suggest process improvements.
- Working closely with Provincial Animal Care Coordinator, oversee the management of human resources and related concerns including recruiting and hiring, performance management, and other warranted compensations according to policies and procedures established by the Nova Scotia SPCA.
- Facilitate and provide training on accounting procedures, including payroll, deposit, receipting, reporting and policy compliance.
- Evaluation, implementation and ensuring compliance of WHIMIS best practices throughout the Province.
- Work directly with Staff and Volunteers to expand their volunteer and foster based programs, assisting in the administration, recruitment and retention of new and existing volunteers and fosters.
- Expand and increase live release rates through creative adoption strategies; supportive of solutions put forward by Nova Scotia’s No Kill Model and the Society’s strategic imperatives.
- Facilitation and Development of shelter financial budgets.
- Review monthly financial results, identify and understand variances, and participate in corrective action plans. Lead meetings to discuss performance.
- Work with Provincial leadership team on various initiatives including the continued enhancement of revenue streams that align with our mission and improve our ability to support a greater number of animals in need.
- Understand the impact of financial and operational changes, and demonstrate strong problem-solving skills on behalf of the animals, community, stakeholders and the Provincial leadership team.
- Facilitates by providing training & support on the preparation of reports and statistics.
- Assists in writing grant proposals for work placements & wage subsidy programs.
- Coordinates with Provincial Accounting, Development and Communication programs to provide research, facilitate administrative procedures and assists with marketing for province-wide initiatives.
- This position supports provincial initiatives ensuring all staff and volunteers are collaborating and provided with similar resources to achieve the Society’s strategic plan.
- Oversee and ensure consistency in infrastructure and branding.
- Understand and oversee operational compliance with current federal, provincial, and local laws, regulations, and guidelines that affect operations and budgets of non-profit organizations and animal shelters.
- Assist in developing and providing input into policies and procedures with approval and support from the CEO, Provincial Animal Care Director and Board of Directors.
In addition to having the ability to travel throughout the province for days at a time and a valid Driver’s license, the following are some of the skills required of a Nova Scotia SPCA Provincial Community Engagement Coordinator.
- Leadership Skills: Provincial Coordinators have to keep staff motivated, resolve conflicts and make hard decisions. Good leadership qualities and administrative abilities are essential.
- Time Management: Provincial Community Engagement Coordinators work with multiple staff, managers and volunteers across the province, driving many miles to coordinate visits, assist in crisis situations and perform reviews. Provincial Community Engagement Coordinators must to have the ability to create schedules, order supplies and write reports. Ability to work under tight deadlines and pressure situations is essential.
- Match and Budgeting: Provincial Community Engagement Coordinators are expected to keep and maintain budgets, and make sure Shelters are staying on budget. It is essential that the Provincial Community Engagement Coordinator is proficient in computers and has extensive knowledge of marketing and sales.
- Decision-Making Skills: Whether it is dealing with staff, management, government agents, veterinarians or suppliers, the Provincial Community Engagement Coordinator will have to make decisions that affect the Society. Having the ability to make hard decisions under pressure is crucial to success
- Speaking and Writing: Provincial Community Engagement Coordinators are required to have strong written and oral communication skills.
- Education; a post-secondary education in Human Resource Management, Business, Marketing or Public Relations or a relevant field or equivalent working experience;
- Strong working knowledge of MS Word, Excel and PowerPoint
- Human Resource Management, Fundraising, donor and volunteer relations, special event experience, marketing and computer skills are necessary.
- Knowledge and experience implementing WHIMIS practices
Please quote “Provincial Community Engagement Coordinator” in the subject heading in your email reply.
We thank all applicants for their interest in a career at the Nova Scotia SPCA, however; only those selected for interview will be contacted.